Data Protection

Your website is subject to the Data Protection Act (1998)It's a rather dry document but it's crucially important that you understand how it affects your organisation and website.

In summary, it says that you need a reason to store personal data about your clients, and any information you store needs to be accurate and up to date, and it needs to be stored securely and destroyed when it is no longer required.

Some of the principles are our responsibility, and some are the responsibility of website administrators.


Principles of the Data Protection Act

  1. Personal data shall be processed fairly and lawfully and, in particular, shall not be processed unless:

    1. at least one of the conditions in Schedule 2 is met, and

    2. in the case of sensitive personal data, at least one of the conditions in Schedule 3 is also met.

  2. Personal data shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.

  3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.

  4. Personal data shall be accurate and, where necessary, kept up to date.

  5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

  6. About the rights of individuals e.g. personal data shall be processed in accordance with the rights of data subjects (individuals).

    1. a right of access to a copy of the information comprised in their personal data;

    2. a right to object to processing that is likely to cause or is causing damage or distress;

    3. a right to prevent processing for direct marketing;

    4. a right to object to decisions being taken by automated means;

    5. a right in certain circumstances to have inaccurate personal data rectified, blocked, erased or destroyed; and

    6. a right to claim compensation for damages caused by a breach of the Act.

  7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.

  8. Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

Our Data Protection statement

  • Principle 2: We assume that you have lawful reasons for collecting data and that you will only process the data for the purpose that it is collected. We will not use your data for any other process.

  • Principle 3: We assume that data you collect via the website is the minimum required.

  • Principle 4: We assume that the data you enter through the website CMS will keep it accurate and up-to-date.

  • Principle 5: We assume that you will delete data collected through the website when it is no longer required. We keep weekly backups of your website data for 3 years.

  • Principle 6:
    We assume that...

    • you will offer website visitors a copy of information if requested.

    • you will offer website visitors the right to object to data collection.

    • you do not pass details on for direct marketing. We will not pass data on to anyone.

    • you offer the right for data to be corrected or delete if this is appropriate. You will be able to edit all relevant data through the CMS.
      We confirm that...

    • we do not use automated means to make decisions.

    • we have public liability insurance and professional indemnity insurance.

  • Principle 7: We have robust security policies and procedures in place.

  • Principle 8: Our web server, including databases associated with it, is located in the UK.